Creating an Online Credit Memo

An online credit memo refers to a refund done on Zoey, where the actual money is being refunded through your payment gateway.

To create an online credit memo:

  • From your control panel go to Orders and open the order list.
  • Locate the order in the list and click on it to open.
  • Under Navigation, click on Invoices and open the invoice.
  • In the upper right, click the Credit Memo. (The button appears only if an invoice has been generated for the order.)

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You need to open the invoice first and click on the Credit Memo button from within the invoice to create an online refund!

The New Credit Memo page looks similar to the Invoicing page, with an Items to Refund section that lists each item from the invoice.

Refund Information

If the product is to be returned to inventory, check the Return to Stock check box.

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The Return to Stock check box appears only if you have set the inventory stock options to Decrease Stock When Order Is Placed. To control this setting go to your Products Settings.

If the product will not be returned to inventory, leave the check box blank.

In the Qty to Refund box, type the number of items to be returned.

Click the Update Qty's button to recalculate the total. (The amount to be credited cannot exceed the maximum quantity that is available for refund.)

In the Refund Totals section, complete the following options, as applicable. Note that these might not change the grand total which is based mainly on the products. Your adjustments here will still take affect once you select the refund button at the bottom of the page.

Refund Shipping: Enter the amount to be refunded from the shipping fee. This field initially displays the total shipping amount from the order that is available for refund. It is equal to the full Shipping Amount from the order minus the Shipping Refund, which is the amount that has already been refunded. Like the quantity, the amount can be reduced, but not increased.

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Make sure to set Items to Refund Qty to 0 to refund only shipping amount. If you skip this, the entire order will be refunded.

Adjustment Refund: Enter a value to be added to the total amount refunded as an additional refund that does not apply to any particular part of the order (shipping, items, or tax). The amount entered cannot raise the Total Refund higher than the Paid Amount.

Adjustment Fee: Enter a value to be subtracted from the total amount refunded. This amount is not subtracted from any particular part of the order such as shipping, items, or tax.

To add a comment to the credit memo, type the text in the Credit Memo Comments box.

To send an email notification to the customer, do the following:

Check the Email Copy of Credit Memo checkbox if you want to get an email confirmation being sent to you.

If you want to include the comments you have entered, check the Append Comments check box.

To complete the process and generate the credit memo click Refund:

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Please note the difference between Offline Refund and Refund/ Online Refund.

Refund

Refunds your customer for the items being returned through your payment gateway.

Refund Offline

Does not automatically refund the customer; the actual refund would have to be pushed manually through your payment gateway. This is best for cash refunds or store credit.