Canceling Items on an Order

You can cancel items before they have been Shipped or Invoiced. Once items are shipped or invoiced, they can no longer be canceled.

In the Order screen > Items Ordered, the Cancel Items button will appear as long as there are Order Items available to be canceled.

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Invoices can be Voided in order to cancel items on the order. But if the items have been Shipped, it is not possible to revert.

Item Cancelation Pull-out Menu

After clicking Cancel Items, the menu below will display each Order Item, the quantity ordered, and the quantity of items that can be cancelled.

You can enter the quantity of item to cancel in the Qty to Cancel input box.

Selecting the items and using Bulk Actions will allow you to set the Qty to Cancel in bulk for each selected item.

You must provide a Reason for Cancellation which will be recorded to the Order Comment History.

The items being cancelled can be returned to stock by checking Return Cancelled Items to Stock.

Canceling a Bundled Product

Bundled Products can themselves be canceled, but the items that make up the bundle can only be canceled according to the 4 cancellation scenarios below:

• Custom Bundle where Items Ship Separately
  Individual bundle items can be canceled.

• Custom Bundle where Items Ship Together
  Individual bundle items cannot be canceled, only the parent bundle can be canceled. This is because the bundle's quantity determines the number of items to ship.

• Fixed Bundle where Items Ship Together
  Individual bundle items cannot be canceled. This is because a fixed bundle that ships together is considered a single item.

• Fixed Bundle where Items Ship Separately
  Individual bundle items cannot be canceled. While the bundle items are shipped separately, they are not invoiced/paid separately. These bundle items cannot be canceled individually because each bundle would have different quantities.

Item Cancelation Permission

Whether you allow your Admin Users to cancel items within an order can be configured in Team > User List or Roles & Permissions.

The Can Cancel Orders permission determines if that user can cancel Orders, and Order Items.

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Find information on managing your team's roles and permissions here.