---
updatedAt: 2025-05-30T14:20:18.000Z
agentTools:
  projectIndex: https://support.zoey.com/llms.txt
---

# Transaction Reports

# Transaction Reports

You can pull Reports which detail all of the Payments, Deposits, and Refunds for on your Orders and Invoices. In Zoey there are standard Reports where you configure the Period and Date Range and are returned default columns.

Custom exports of Transaction details can be organized within the **Transactions Grid** found through Orders > Transactions. There you can set filters and add/remove columns related to the Transactions. Then use Bulk Actions to Export Current Grid to download your custom build report.

The grid's configuration can be saved as a Tab and made accessible to all or some Admin Users.

## Reports > Sales > Transactions (Payments / Refunds)

Find the **Transactions (Payments / Refunds)** report by going to Reports > Sales > Transactions.

<Image align="center" className="border" width="95% " border={true} src="https://files.readme.io/24c7e932557f525ce5f55038980e9513817421fe96cc28cc1971b82418273924-image.png" />

After configuring the options  you can click **Show Report** to return the following data per Period:

Period - Number of Orders - Number of Order Invoices - Total Invoiced - Total Paid - Total Refunded - Total Payment Remaining

> 📘
>
> You may need to [Refresh Statistics](https://support.zoey.com/docs/troubleshooting-reports-incomplete-reports) to update the Report with latest data.

<Image align="center" className="border" width="95% " border={true} src="https://files.readme.io/48fe3aa6df23cec2b0a98f1d84debb723d9618d3d657e3133c1b51cb0e0b9b38-image.png" />

> 🚧 The following  Reports pre-date Transactions and will not use Partial Payments, Deposits, or Payment Refunds in their calculations.
>
> *Paid - (Invoices paid In full only)*
>
> *Refunds - (Credit Memos only)*

***

## Transactions Grid Exports

The **Orders > Transactions** grid will list every single Transaction and their details. You can add more columns to create custom views of the transactions grid which displays important information.

If you want to export Payments and the Invoices they are applied to then click the :gear:gear icon and add the **Invoice #** column.

### Transaction Amounts

There are even more columns you can add such as Unapplied Amount, Applied Amount, Available Amount, and Total.

<Table align={["left","left"]}>
  <thead>
    <tr>
      <th>

      </th>

      <th>

      </th>
    </tr>
  </thead>

  <tbody>
    <tr>
      <td>
        Total
      </td>

      <td>
        The total raw value of the transaction.
      </td>
    </tr>

    <tr>
      <td>
        Total (Base)
      </td>

      <td>
        Base totals are displayed in the Store's base currency.
      </td>
    </tr>

    <tr>
      <td>
        Available
      </td>

      <td>
        Total raw value of a payment minus any refunds against it.\
        `Available = Total - Refunded`
      </td>
    </tr>

    <tr>
      <td>
        Refunded
      </td>

      <td>
        Total raw value of the amount refunded against a payment.\
        (Refund transactions will always have $0.00 Refunded.\
        The 'Total' will show the amount refunded on a Refund)
      </td>
    </tr>

    <tr>
      <td>
        Applied
      </td>

      <td>
        The amount that has been assigned to an Invoice.
      </td>
    </tr>

    <tr>
      <td>
        Unapplied
      </td>

      <td>
        The 'Available' amount minus the 'Applied' amount.\
        `Unapplied = Available - Applied`
      </td>
    </tr>
  </tbody>
</Table>

<br />

> 📘
>
> Payments can be associated with multiple Invoices!! All of the linked Invoice numbers will display as comma delimited data.

<Image align="center" className="border" width="95% " border={true} src="https://files.readme.io/0677e53ec54da501d7c273a924a5945bf083996bc1db19e684cab3931e694296-image.png" />

After configuring the grid with Filters and Columns, select the records and open the **Bulk Actions** menu to **Export Current Grid**. A CSV file will be downloaded with the columns and data shown in the grid.

<Image align="center" className="border" width="55% " border={true} src="https://files.readme.io/15f115498dcc527ecefa77ead697573e3cced261b0847a39b41fe97e7efb85f7-image.png" />

> 👍 The **Invoices** grid can display **Deposit Request** info.
>
> The following columns can be added to the Invoice Grid for **Deposits**.
>
> * Deposit Request Collected: Y/N
> * Deposit Requested: $ Amount Requested for Deposit